Google Workspace
Sensitive Data Storage
SENSITIVE DATA STORAGE Sensitive Data Storage Best Practices As an employee of SDSU, you are responsible for all university data that is sent, stored, or shared on all personal or university-owned devices that you use. Part of this responsibility ...
Gmail
Create Academy Signature Line In your gmail, click the gear icon in the upper right of your screen and select ‘See all settings’ Scroll down to the Signature section Copy the gmail signature template below. Use your mouse and drag over it to select ...
Google Calendar
Share your Google Calendar Open your Google Calendar. Under “My Calendars” select the one you wish to share and click the 3 dots to the right to open Sharing and Settings. Scroll to “Share with specific people or groups” and click on “Add people or ...
Google Calendar and vacation responder
Share your Google calendar Open your Google Calendar. Under “My Calendars” select the one you wish to share and click the 3 dots to the right to open Sharing and Settings. Scroll to “Share with specific people or groups” and click on “Add people or ...
Adding or removing members of a Google Group
All Groups you are a part of should appear under the My Groups section in the left side menu. Go to groups.google.com Select the group you wish to edit that you are a Manager of In the left side menu go to Members under People To add: Select the ...
How to re-link a Google Drive document or folder
If a location of a document has recently changed or moved spaces within Drive, such as a migration from Shared with Me to Shared Drive. Documents with links pointing to an old location may not be available. This example is within an internet browser. ...
Why do former staff still show up in Google Drive? Is IT removing people when they leave the Academy?
IT removes people that move on from the Academy one day after they leave the organization. However, the campus is required to keep the staff member's data for a period of time. The result is Google Drive does not remove them from all parts of the ...
Adjusting Calendar Notification Settings
Google Calendar will notify you either by push notifications, email or sometimes both. To enable or remove these settings follow the video or written guide below: 1. In Calendar at the top right click the gear icon "settings" 2. Settings for my ...
Saving Emails to Drive
1. Select an email, once open click the top right "print" button 2. Select the dropdown menu under "destination" and "Save as PDF" 3. Specify a destination upon saving Note: If you are currently using Drive File Stream, there is dropdown option to ...
Google Drive: How to add a file to Drive
We're going to walk through how to move documents from Google Docs and Word to your Google Drive labeled "My Drive". Throughout this instructional there will be mention of Drive for Desktop, a piece of software that is used for Google Drive where ...
Google Keep: How to Use Keep
Simplitivity has created a great introductory video. Click below. Computer: Step 1: Create a note: 1. On your computer, go to keep.google.com. 2. At the top, click Take a note. 3. Enter your note and click Close. Step 2: Edit and format: You can ...
Accessing starred Drive files
1. On Drive, right click on a chosen file 2. Click Add to Starred 3. Access Starred files on the left
Drive for Desktop (File Stream) : Keep folders and files offline
To save a file offline, make sure you have an app that can open your file. Click the Drive File Stream Menu . Click Open Google Drive folder . Right-click the file or folder you want to save offline. Click Drive File Stream Available offline. Once ...
How to make Google Drive files offline
If you aren't connected to the Internet, you can still view and edit files, including: Google Docs Google Sheets Google Slides Save and open Google Docs, Sheets & Slides offline Before you turn on offline access You must be connected to the internet. ...
Google Drive for Desktop (Formerly File Stream) : Install and Sync
What is Drive for Desktop? Drive for Desktop is an application that allows you to quickly access all of your Google Drive files on demand, directly from your computer without losing precious drive space. Your files are stored on the cloud instead of ...
Google: Academy Contacts have been Updated
Academy, The Contact List and Contact Groups for the Academy have been updated. Please take a moment to download and import the AcademyStaff.csv list. If you need, the Groups download is AcademyDepartmentGroups.csv. For additional details on what ...
Accessing Drive for Desktop
Google Drive File Stream User Guide Google Drive File Stream is a desktop application that allows you to quickly access all of your Google Drive files on demand, directly from your computer without losing precious drive space. With Google Drive File ...
How to Create Gmail Contact Groups (Labels)
Quick video guide: Written Guide: 1. Open Google Contacts 2. Under the Labels column, select the Create label option 3. The Create label pop-up window appears. Type your desired group name and select Save Adding Contacts to the Group (Label) 1. ...
G Suite Instructionals
Gmail Essential Overview https://portal.synergyse.com/a/#videos/en/mail Drive Essential Overview https://portal.synergyse.com/a/#videos/en/drive
Helpful Links From Google
Helpful Links From Google G Suite G Suite Learning Center Google Drive Support Using Google File Stream Google Drive apps Google Drive Video Installing Google File Stream (Mac/PC) Searching for files and folders in Google Drive How to star a folder ...
Filtering Emails into "Folders"
Filtering Emails into "Folders" in Gmail 1. Open Settings 2. Create Label (This is the “Folder” in which your mail will be stored) a. After opening settings, select the Labels tab b. Choose Create new label c. New Label window will pop-up. Type in ...
How to Stop Sharing Files/Folders
Drive: How to Stop Sharing Files/Folders 1. Open Google Drive 2. Navigate to shared Folder or File , right click and select share 3. A menu will allow you to view who has access to these files/folders 4. On the right hand side there is a dropdown ...
How to Share Files/Folders
Drive: How to Share Files/Folders *Same process for Files and Folders* Open Google Drive. Navigate to Folder or File. "Right click” or “Control click” folder or file. Click Share. A. Enter the names, email addresses, or Google Groups you want to ...
How to Import Academy Contacts
If your updating your contacts, expect there to be duplicates once importing the updated file. See the instructions under Additional Guides below titled "How to Merge Duplicates". 1. Download the AcademyStaff.csv from the _ContactList Google Drive ...
How to Delete a contact
How to Delete a contact Go to the Google apps Select Contacts. Check all the contacts you want to delete. In the top right, click More Click Delete Click Delete Contact to delete people or click again Delete Group to delete the ...
Exporting Google Contacts
CONTACTS: Exporting Google Contacts Step 1: Open Contacts Step 2: Select “More” option Click on the option “More” on the left side panel. You will be able to see the Import, Export, Print, Undo changes and Other contacts options. Step 3: Select ...
Book Events on Academy Calendars
Book events on Academy calendars Step 1: Click on date/time you want to book event. You will no longer have a drop down menu. Step 2: Type in either AVLR or (APE) on the Add Guests, in the box to the right. Step 3: Select whichever event ...