Share your Google calendar

1. Open your Google Calendar.

2. Under “My Calendars” select the one you wish to share and click the 3 dots to the right to open Sharing and Settings.

3. Scroll to “Share with specific people or groups” and click on “Add people or groups”

4. Enter the email address of the person/people with whom you want to share your calendar.

5. Under “Permission Settings” select your preferred level from the drop-down list.

6. Click Send to share your calendar.

 Set up an “out of office reply” on your Gmail   

1. Click the Settings gear in Gmail (on the right side of the screen).

2. Select ”See all settings” at the top of the menu.

3. In the Settings window scroll down to find the Vacation Responder section and select Vacation responder on button.

4. Fill in the date range, subject, and message. Preselect the first day and last day to have vacation responder automatically turn on and turn off the out of office message.

5. In the message indicate the date(s) that you will unavailable and who to contact in your absence.

6. If applicable, when on Academy Business, indicate that you will be responding to messages as you are able to.

Example messages to revise and create for your own use: 

Thank you for your email. I am out of the office from 5/1 to 5/3 and will respond to your message when I return on 5/4. If this is an urgent matter please contact [Insert name and email of alternative contact]

I am currently out of the office on Academy business and will return on Monday, October 29th. I look forward to connecting with you after I return. Should you require immediate assistance while I am out, please contact [Insert name of alternative contact at _____@ sdsu.edu]