Academy Shipping with FedEx

Academy Shipping with FedEx

If you need to ship an item to a local office branch (Riverside or San Diego), you're open to use the Academy's shipping account through FedEx. Packaging materials will cost you out-of-pocket, so be sure to fill out a Disbursement Request Form and submit a ticket to the Fiscal team through Zoho Desk. Please ensure after you're done with your shipping information, to fill out the FedEx Tracking Sheet and all necessary fields such as shipping organizer, shipping date, tracking number, Item description, shipped to (recipient name), program or fund # to be charged, total amount ($), and any notes you may want to write down. 

If you're shipping to one of the offices, please coordinate with either Freddy Ramirez, Genel Ronquillo, or Cynthia Ebron to make sure they receive your package as they will not be left at the locked doors to the office. 


  FedEx Shipping Instructions: 

Log into FedEx website: FedEx.com


Use Login: SDSURFACADEMY

Password: Foundation107


On the top of the webpage, click on shipping, then choose “Create a Shipment”.

This will bring you into the fillable Create a Shipment form. Make changes to the following sections on the form. 


Section 1: From

Click on “Edit” to make appropriate changes in this section to reflect the person who is sending the package.


Section 2: To

Enter details of the person/company/entity who is receiving the package.  


Section 3: Package & Shipment Details

Enter details for only the following details:

  • Shipment date

  • No. of packages

  • Weight (please use the scale in the workroom to determine how much your package(s) weigh. Make sure to round to the nearest whole number. 

  • Service type

  • Package type


Section 4: Billing Details

Do not make any changes to this section. Move onto the next section. 


Section: Special Services 

No changes to this section. Move onto the next section. 


Section: Pickup/Drop-off

Click on “Edit” to make changes on pick-up/drop-off choice


Section: Shipment Notifications

Click on “Edit” to make appropriate changes on your preferred notifications. 

  • Notify Sender via

  • Notify Recipient via

    • Make sure to change the “Sender Email” to your email in order to receive notifications regarding your package and status of package delivery/arrival. 

    • You also have the option of adding additional recipients and adding a personal message. 


Section 5: Complete your Shipment

  • This is the last section. You may click on “Save for later” or “Ship” to print the label and receipt. 

  • Once you do that make sure to check your details for accuracy. 

  • Print label, fold label in half and affix to your package. 

  • After this final step, you either give the package to Genel (front desk receptionist) to hold for when FedEx pick-up crew comes for your package or you take it to the destination you choose in the “Pick-up/Drop-off” section. 

    • Please make sure to not have FedEx pick up items at the office on Fridays as Genel or Freddy are not in the office on Fridays. 


Section 6: Filling out the FedEx Tracking Sheet for Fiscal 

  • Once you have completed your shipment please fill out the FedEx Tracking Sheet with your package details.

  • After you have filled out the details of your shipment to the FedEx Shipping Tracking Sheet make sure to email Angie Figueroa a copy of the FedEx receipt


    • Related Articles

    • Zoom Phone Equipment

      Zoom Phone Equipment   See the information below to help determine whether you should purchase equipment to use with Zoom Phone and what would be appropriate for your needs. Headsets Purchase a headset if you work in a space where: Environmental ...

    • Training and Conference Room Equipment

      Training And Conference Room Equipment  Please do not make alterations to any of the locations and/or settings of equipment  in the Riverside and San Diego Conference and Training Rooms. Altering the  equipment location or settings impacts the ...

    • Protocol for sanitizing IT equipment (for trainings)

      Will the Academy staff who are monitoring the training be responsible for cleaning/sanitizing the IT equipment in the training room? Yes. Just as before staff monitoring the room, not IT, is responsible for cleaning up the room, wiping down the ...

    • Accessing Academy IT Support

      IT Office Hours: 8AM-4PM IT Staff are available electronically when they are off-site  Please help IT Staff to perform more efficient in serving the entire Academy by following these guidelines: Use the ticket ...

    • Academy Staff: Frequently Asked Questions (FAQ)

      Table of Contents I. General How casual are Academy’s Casual Fridays? What is the Academy’s “House Fund” and what does it cover? What are “Kudos”? How can I attend Academy in-person trainings or access Academy eLearnings or webinars? How do I request ...